Privacy Policy for Subeventa
Last updated: June 1, 2025

Welcome to Subeventa! Your privacy is important to us. This Privacy Policy outlines how we collect, use, and safeguard your information when you interact with our website and use our services.

1. Who We Are

Subeventa is a free outdoor event space for youth and students in Lithuania. Our mission is to foster creativity, collaboration, and community by providing a safe and accessible space for small gatherings, projects, content creation, and educational or cultural events.

2. What Information We Collect

We may collect the following types of information:

a) Personal Information

• Full name

• Email address

• Phone number

• Organization/school affiliation (if applicable)

• Booking details (date, time, purpose of use)

b) Non-Personal Information

• Browser type and version

• IP address

• Device information

• Pages visited and usage patterns

• Cookies (see section 6)

We only collect personal data you voluntarily provide when booking the space, subscribing to updates, or contacting us.

3. How We Use Your Information

We use your data to:

• Manage bookings and coordinate space usage

• Respond to inquiries or support requests

• Improve website functionality and user experience

• Ensure compliance with our rules and community standards

• Notify users of policy changes or relevant updates

• Analyze usage patterns (aggregate data only)

We do not sell, rent, or share your personal data with third parties for marketing purposes.

4. Legal Basis for Processing (GDPR)

We process your personal data under the following legal bases:

• Consent: When you provide data via a form, you consent to its use.

• Contractual obligation: For managing event bookings.

• Legitimate interest: For service improvement and basic analytics.

• Legal compliance: If required by law.

5. Data Storage and Retention

We store your information securely on GDPR-compliant servers.
We retain personal data only as long as necessary to fulfill the purposes stated above, or as required by law. Booking-related data is typically retained for up to 12 months.

6. Cookies Policy

Our website uses cookies to enhance your browsing experience.

• Essential cookies – Required for site functionality (e.g., form submissions)

• Analytics cookies – Help us understand how the site is used (Google Analytics or similar)

• Optional cookies – Only activated with your consent

You can manage or disable cookies in your browser settings at any time.

7. Data Sharing and Third Parties

We do not share your personal data with third parties, except:

• With your consent

• When legally obligated

• When using trusted service providers (e.g., web hosting or analytics), who are bound by data protection agreements

8. Your Rights (EU Residents)

Under the GDPR, you have the right to:

• Access the personal data we hold about you

• Correct inaccurate or incomplete data

• Request deletion of your data (“right to be forgotten”)

• Object to processing or withdraw consent

• File a complaint with your local data protection authority (e.g., VDAI in Lithuania)

To exercise your rights, email us at: info@subeventa.com

9. Data Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, misuse, or loss. While no system is 100% secure, we strive to use industry best practices to safeguard your information.

10. Children’s Privacy

Subeventa is designed for youth and students. Anyone under the age of 16 must obtain parental or guardian consent before submitting any personal information.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Significant changes will be announced via email or on our website. Your continued use of the site and services indicates acceptance of the updated terms.

12. Contact Us

If you have questions, concerns, or data access requests, contact:

Subeventa Team
Email: info@subeventa.com
Website: https://www.subeventa.com